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Friends of the Albany Library Membership MeetingWednesday October 5, 2011
Edith Stone Room, Albany Library, 1247 Marin
7:15 pm Business meeting
Welcome to Members
and Public
Treasurer’s report – Alan Riffer
Election of Officers – Nominating Committee
Proposed Amendment of Bylaws: Article VI, Board of Directors
section 1, first sentence, revise “four” to “six” other Directors; delete "..and 4) four
alternates to be appointed by the officers." section 1, second sentence, revise last sentence so Branch Manager "..shall
attend Board Meetings in an advisory capacity." section 4, replace "telephoning" with "notifying"
Board members
7:30 pm Program Event by
Authors
Robin Donovan & Juliana Gallin discuss their book and provide samples from recipes in
The Lazy Gourmet
Program followed by light refreshments and
informal discussion
Event free and open to all,
wheelchair accessible, seating limited
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Friends of the Albany Library Board MeetingWednesday, September 14, 2011
7:00 pm – 8:30 pmDOWNSTAIRS Middle Room, Community Center
Minutes of Aug 10, 2011
Meeting – Beth (5 min) Treasurer's Report - Alan (5 min) FY 2012 FAL Budget – Alan (10 min) Marsha concerned
re $1800 not more for booksale expenses; Ronnie said maybe enhancements (one time capital) for Edith Stone Room for RECORDING
of library programs – projector, screen, blackout shade for door, lighter chairs (for better ways to show movies, etc)
probably $5-10K,Ronnie will bring back for update to budget. Caryl suggested Friends also look at whether
FAL needs any equipment. Library Report – Ronnie (15 min) Old Business Status report re Oct 5 annual meeting plans – Ann (5 min) Status report from
subgroup sorting FAL files small room – (5 min) New
Business Planning preparation report for Sept 24 sale (10 min) Review
and consider action on recent sale debriefing items (10 min) Schedule debriefing of Stroll sale
– (5 min) Booksale Reports – various (10 min) City of Albany Library Board report
– FAL representative Alan Riffer (10 min) Announcements, correspondence, and future
events Future agenda topics – Treasurer’s comparison of past sale expenses; inventory storage & work space between sales;
scheduling more one-day 2012 sales Next meeting – Oct
5, 2011 7:15 pm biz; 7:30pm program
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MINUTES FAL Board Meeting Wed, August 10, 2011
Minutes of June 8, 2011 Meeting – postponed Treasurer's Report - FAL received $3019 in revenues including July 30 sale since
last Board meeting. Expenses totaled $1088, most for the Albany Library Trust Fund, rest $80 for Book Sale
Expenses. Ann M, Hank S, all approved. Library Report – Dan subbed for Ronnie
who has injured her knee, with a thank you from children who attended FAL-funded summer programs. Reports from Board subgroup
for Policy and bylaws revisions – Liz read the proposed bylaws amendment to drop alternates, add two more directors,
and clarify Library Manager role as advisory. Marsha M, Betty S, all approved Ann and Marsha reported that they see more potential dollar
books with the implementation of Ann’s proposal that good condition, ISBN 978 books not go into $.50 boxes.
(note, after the July Board meeting, the proposal was modified to specify books published since 2009) Liz reported that the Stroll subcommittee
has met and organized the planning. A staffing request is coming out soon, please sign up for one hour
shifts. We will supply library magnets at a reasonable fee (try for $350, online price for 2000).
Hank may be able to provide his van; Caryl has arranged a van also. Caryl reported that the subcommittee sorting files in the small sorting room
has started work and found a lot of dated and extraneous materials. They will continue work and hope to
free up space and make recommendations for record retention policy. Betty asked that we retain the original
Ruth Lane FAL minutes. Booksale Reports – Eve emailed her report on
online books sold to the Board. Marsha circulated a report of what FAL has given the library. We scheduled the debriefing of the July 30 sale for 2pm on Monday August 22.
Those who cannot attend may add to the list generated from that meeting. The Board agreed
that Caryl will reserve the Edith Stone Room for possible one-day Saturday sales in months (2012) when we don’t have
a scheduled sale. We need to manage inventory as we are running out of space, and many feel we must continue
taking estates. Caryl suggested outdoor sales and, if we do those, she suggested the outdoor items be $.50.
Marsha asked how then dispose of discards – we did not resolve. Liz volunteered her garage
for storage should the need arise. Future
agenda topics – Treasurer’s comparison of past sale
expenses; action on May Booksale debriefing items, inventory storage & work space between sales Next meeting – Sept 14, 2011 7:00 pm
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Minutes FAL Board Meeting July 13, 2011 Attending: Betty Schinnerer, Clara-Rae Genser, Marsha Skinner, Hank Olson, Liz Keiley-Roark, Beth Pun, Alan Riffer, Ronnie Davis, Ann Jennings Minutes of June 8, 2011 Meeting approved as read. Liz M, Hank S Treasurer Alan Riffer
reported that the Friends revenues since last Board meeting were $1923, of which $1118 was ongoing sales and $780 Internet.
Expenses were $2200 to the Albany Library Trust Fund. Marsha M, Ann S FAL accepted Ronnie’s proposed FY 2012
budget of $35,600 which included $21,600 in programs, $12,000 materials, and $2,000 for microfilming. A
special request of up to $1K was approved for magnets. Marsha M, Clara Rae S Library Report emphasized the significant increase in library
utilization, only one in county with increases, 14% over last year. Recently it took 4 days just to check in all returned
materials. Many programs are underway and popular – presented by contractors. The Board asked that
FAL support of programs be mentioned at every program. Liz presented a proposal for bylaws revisions to drop alternates and increase the
count of non-officer directors by the number of current alternates. Clara-Rae seconded but some asked the
subcommittee discuss this, so this will come back to the Board. Ann Jennings presented the results of a FAL pricing study she conducted recently. She
selected good condition, recently published books that had been placed by FAL sorters into the $.50 boxes. Ann priced them
at $1, $2, or $3 for the shelf. Almost all sold upstairs. Ann recommended a FAL pricing
policy change: good condition books beginning with ISBN 978 (recent publications) should not go into $.50 boxes.
Marsha proposed adoption of this change. The Board needs a nominating committee for officers’ elections at annual meeting Oct 5.
Liz, Beth and Clara-Rae volunteered. Stroll sale Sunday Sept 11 planners will be Liz, Ronnie and Caryl. FAL increased the
funds for trinkets (for Stroll wheel spinners) to $150, to be obtained by Betty and Ann. Eve’s list of books sold will be distributed electronically in the future. Marsha
will post a copy for any who do not access to the Internet. Our Oct 5 Annual Meeting speakers are Robin Donovan (Albany resident!) and Juliana Gallin, co authors
of The Lazy Gourmet, with an uncooked demo. Alan reported that Alameda County Library funding questions are still pending. Future agenda topics – Treasurer’s
comparison of past sale expenses; action on May Booksale debriefing items, inventory storage & work space between sales Next meeting – August 10, 2011 7:00 pm ******************** MINUTES Friends of the Albany Library Board Meeting June 8, 2011 President Caryl O’Keefe presiding. Present: Hank Olson, Clara Rae Genser, Marsha Skinner, Liz Keiley-Roark,
Joan Larson, Beth Pun (7:45), Ronnie Davis May minutes approved with correction of “Hank” to “Jack” Madigan. Hank M,
Liz S Treasurer’s Report - shows
$8897 in revenues within the last 30 days, mostly from the big May sale ($7229) also Ongoing ($846) and Online ($775).
Expenses since the May meeting totaled $5540, of which $2690 was to the Albany Library Trust Fund; $703 in May booksale expenses;
$936 for annual insurance payments, and $1211 mostly for the Children's sofa in Mary Hartung's memory. More substantive
discussion of the budget was deferred until our Treasurer returns. Clara-Rae M, Marsha S, all approved Library Report – Busiest month ever, with
staff pressed to provide services. Summer programs launching. No contract with City
(more details at future Library Board report) Old Business – FAL Subcommittee report on Bylaws Amendments and Policy Liz distributed proposed Policy statement and the group modified several items
especially for whether the Friends or the Board was the responsible party. Will return next meeting.
We discussed recommended bylaw amendments including elimination of Board Alternates due to new State law prohibiting
non-voting Board members. May 2011 Sale Debriefing – substantial time spent listing problems including books and beverages still on counter
in ES room, need for more signage, concerns over pulling books for Stroll, workload for Sale Directors, increase in sale expenses.
Ran out of time; asked Board members to email any additional items so list could be completed later. Book Security – topic added at meeting
and for which Eve attended. DVD cases are turning up empty, and a valuable book Eve held in the downstairs
sorting room for online sales has vanished. (Shortly after this meeting, another book disappeared.)
No one says they took the book; Eve says (the first missing one) may have been mislaid. Suggestions
were made to find a locking cabinet to store valuable books in the sorting room. Marsha and Eve discussed
storing valuable books in boxes under a table. Meanwhile, a book of value about Imelda Marcos was found
in a 50 cent box. July Book Sale – still
cancelled Annual meeting is Wed Oct 5 with
business meeting at 7:15 and program at 7:30. Ann is working on getting a speaker. Other topics on the agenda were not discussed as we ran out of time
with the debriefing and added Book Security topics. Meeting adjourned 9pm. Next meeting July 13, 2011 at 7pm *************** Friends of the Albany Library Board
MeetingWednesday, May 11, 2011 7:00 pm – 8:30 pmDOWNSTAIRS Middle Room, Community Center Minutes of
April 13, 2011 Meeting – Beth Treasurer's Report – Alan Library Report - Ronnie Old Business >Report from Board subgroup(s) for Policy and bylaws revisions New Business >May sale Status
Volunteer signup status
Task List
>Confirming
2012 booksales – see below >City plans for new Bike Racks – info
item Booksale Reports – various Library Board Update – Chair Alan Announcements, correspondence, and future events Next
meeting – June 8, 2011 7:00 pm *********************** * * * DRAFT
* * * Minutes
Board of the Friends of the Albany Library meeting April 13, 2011 Attending: Liz Keiley –Roark, Hank
Olson, Alan Riffer, Caryl O’Keefe, Clara-Rae Genser, Beth Pun, Marsha Skinner, Ann Jennings Minutes
from the March meeting were approved (Marsha M, Liz S) Treasurer Report included Trust Fund expense
for the microfilm reader and microfiling production of the Journal. FAL received one $100 donation in memory
of Mary. A patron who erroneously donated textbooks, Mark Elfeed, donated $100 to FAL in appreciation for
our efforts to locate the textbooks. Marsha M, ClaraRae S to share this donation with Eve. We visited the microfilm reader and noted the need it imposes for controlled access and a page. Mary Remembrance – Ann ordered the sofa FAL previously approved which will arrive in 4 – 6 weeks, when
FAL will be invoiced. Board policy subgroup distributed a draft for consideration, saying we have at least two more
meetings to discuss. We will add info re cash donations and large book donations. Caryl
suggested numbering paragraphs. We will hold off in implementing any procedures until policy is more settled Bylaws revisions subgroup had not met but Board identified some specifics for it to tackle: duties of alternates;
procedures to fill vacancies. Alan wants to research some legislation changes that might affect bylaws. May 14-15 Sale – preliminary tasks done, detailed task list being refined. Marsha organized
getting junk boxes from 7-11 and others will help with that. We considered whether to participate in the
City’s Annual Garage Sale, decided no. Purchase more small MityLite tables?
Maybe, we need to determine how many we need for a big sale, as we can’t take delivery before the May sale we
have time to evaluate. Caryl will talk with Jess Cosby of the City’s Recreation Dept about plans
for new bike racks/benches, and small tables we might borrow/use. Caryl
sent request for reservations for 2012 booksale dates to Jess. Book Reports – Pegasus no longer
accepts anime; Ann sold Donna Leon books to HalfPrice; some recent FAL donations to library are missing FAL bookplate; Marsha
picked up two estate donations; FAL has donated many small paperbacks to library; substantial Judaica inventory now. Library Board Report – Met March 23, got little budget info from the County but new deputy librarian who seems
promising. Process for filling Library Manager may include community; if not filled immediately may appoint
interim manager. Announcements Ronnie’s mother has had successful cancer treatment and is doing well. Jeanne is doing well in hospital following cancer surgery
– no lymph node involvement! North Berkeley branch is closing soon and that will impact Albany library and FAL. Marsha reported a theft upstairs, encourages vigilance in
protecting valuables. Friends
of the Libraries USA has changed name, we should check to see if it is now of more value to us (we used to belong but discontinued) Friends
of the Albany Library Board Meeting Wednesday, April 13, 2011 7:00 pm – 8:30 pm DOWNSTAIRS
Middle Room, Community Center Minutes of March 9, 2011 Meeting – Beth Treasurer's Report – Alan 10
minute Field trip to see microfilm reader in library Old Business >status update: Gift in memory of Mary Hartung >Report
from Board policy subgroup >Report from Board bylaws- revisions subgroup New Business >Planning
for May sale Sign up for City garage sale
May 14? Consider purchase of more “small”
“Mitylite” tables? (FAL has 7) >Reservations for 2012 booksales (Mar 24; May 19/20; Sept 9 & 22; Nov 17-18) Booksale Reports – Announcements, correspondence,
and future events Next meeting – May 11, 2011 7:00 pm 2011 book-sales: March 5; May
14-15; Sept 11 (Stroll); Sept 24; Nov 19-20 2010 book-sales: Stroll Sept 12; Sept. 24-28 (ES);
Nov. 19,20,21 (ES & Hall), plus 22,23 ES |
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Friends
of the Albany Library Board Meeting Wednesday, March 9, 2011 7:00 pm – 8:30 pm DOWNSTAIRS Middle Room, Community Center Minutes of Feb 2, 2011 Meeting – Beth Treasurer's Report –
Alan
Library Report – Ronnie Old Business >Gift in memory of Mary Hartung >Reports from Board subgroups New
Business Debrief March & Nov sales Planning
for May sale Explore dates for 2012 booksales Booksale Reports – various Announcements, correspondence, and future events Next meeting – April 13, 2011 7:00 pm 2011 book-sales: May
14-15; Sept 11 (Stroll); Sept 24; Nov 19-20 Minutes
of the Board of the Friends of the Albany Library Wednesday, March 9, 2011 Present: Caryl O’Keefe, Ronnie
Davis, Ann Jennings, Alan Riffer, Clara-Rae Genser, Beth Pun, Liz Keiley-Roark, Hank Olson, Marsha Skinner Minutes of Feb 2, 2011 Meeting – Minutes
were approved (Ann M; Hank S) with corrections to several sections. Treasurer's Report – Report corrected announcement
email re March booksale, receipts were really $2580. Higher than usual Trust Fund payments to fund the
Art event in March; other categories are at typical levels. Marsha N; Liz S; approved by all.
Library Report – Ronnie formally announced
her retirement and confirmed the party date is Sunday August 28; FAL will work later on the event. March
26 is the first Art Day (see Treasurer Report) FAL is funding in part. FAL will write a check for the new
microfilm reader which will be installed upstairs. Ronnie showed us historical scrapbook donated by the
family of recently-deceased Vern Green. Richard Russo is a volunteer going thru historical donations.
A psychic will speak at the April 11BrownBag presentation. Old Business Gift
in memory of Mary Hartung – Ann reported on her contact with sofa company Rodart – the proposed two seat
commercial sofa will cost about $1500 and has a guarantee of 5 years, typical for library life. The cost
is greater than funds collected to date, but the purpose will benefit the library directly and is in scope of FAL objectives.
Alan suggested a plaque or notice commemorating Mary, and moved approval. Hank S, all approved. Reports
from Board subgroups – Liz provided a summary sheet of possible policy issues and asked board members to note
“yes”, “no”, or “maybe” for each suggested policy subject. The Policy
subgroup, comprised of Liz, Ann, Joan and Caryl, will compile draft policy statements for the topics that get “yes”
or “maybe” votes.The subgroup on bylaws
revisions (specifically to clarify role expectations for alternates) includes Karen Carlson-Olson, Liz, and Clara-Rae.
They will report at next meeting. We had some discussion about the difference between policy and
procedure, and may need to set up a separate group to strengthen procedural guidelines especially for sales processes. New Business Debrief
March & Nov sales – there were some suggestions of specific steps we can take to address debriefing points
from these last two sales. One suggestion related to better advance information about the amount of kids
versus adult discards. Marsha suggested that if the middle room table were clear on Thursday afternoons
before sales, we could haul out discard boxes, count how many were “Kids” and how many were “adult”,
and if unmarked we could open to check and mark. We could also stack boxes by content so full carts would
be one category or the other. A second suggestion was to mark on the floorplan for room set up that
no “good” card tables may be used in the Edith Stone room (so they will be available for outside).
We should also arrange to borrow the table dolly Friday night, and load up tables onto the dolly the night before.
Marsha proposed buying more card tables; we need to inventory. A third discussion revolved around
changes from the signup sheet in volunteer staffing levels and time frames, especially for set up. We did
not resolve whether to change the signup sheet. The fourth agreement was to have a library staffer open
Edith Stone windows before 10am. Planning
for May sale – we want earlier solicitation of volunteers, and accumulation of at least 6 boxes per table of
“junk” boxes for remainders. Beth volunteered to help Marsha garner more junk boxes; Marsha
thought Craigslist boxes were not needed. Explore dates for 2012 booksales
– we will aim for same weekends as in the past EXCEPT we will schedule a March sale later than the first weekend
to avoid the White Elephant sale. Booksale Reports – We reviewed Eve Nilsen’s listing of online sales books, and Marsha reminded us of the email she sent
about a Pegasus credit, now $99. Announcements, correspondence, and future events
- The City accepted FAL and Rotary’s proposal to fund
sealing of the tiles outside the south entrance – no plaque as its maintenance. Jeanne Perkins will
have surgery March 21. Next meeting – April 13, 2011 7:00 pm
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